What's in it
A Guests sheet with these columns, a Summary sheet that does the counting for you (people, confirmed, adults, children, allergies) and one with instructions. No sample rows to delete.
| Column | What it's for |
|---|---|
| First name / Surname | One row per person. |
| Group | The family or couple who get a single invitation. |
| Side | Your name or “Both”. |
| Relationship | Family, friends, work… |
| Age | Adult, Child or Baby (drop-down). |
| Phone / Email | To send them the invitation. |
| Plus-one | Yes or No, and their name if you know it. |
| Allergies / Meal choice | What the caterer needs to know. |
| RSVP | Pending, Yes or No (drop-down). |
| Table / Notes | For when it's time to do the seating plan. |
How to open it
- Excel: just open it.
- Google Sheets: in Drive, New › File upload, then Open with › Google Sheets. That way you can both edit it at the same time.
- Numbers (iPhone or Mac): open it from Files.
Tips for filling it in
- Use Group from the start: “The Smith family”, “Lucy and Tom”. Counting invitations (rather than people) saves you a lot of sums.
- Give each plus-one a name as soon as you know it, not “+1”.
- Mark which guests are children: caterers charge differently and will ask you about high chairs.